Manage and share contacts in CRM system AyMINE

Efficient management of business contacts across the company — securely, clearly and in accordance with GDPR.

AyMINE CRM provides a unified environment for registering and sharing contacts across business teams.
It helps companies manage relationships with clients, suppliers and partners — while ensuring that personal data is handled strictly in accordance with legislation.
The system is designed by data protection experts (GDPR) and operated on servers in the Czech Republic or within the EU. All data remains under your management.

Contact evidence

The contact evidence in AyMINE provides a comprehensive overview of all business relationships — from contact details and social networks to roles, categories or internal notes.
Each user has access only to the information they really need, which ensures the protection of commercially sensitive data as well as personal data.

"According to research, more than 75% of traders take away business contacts when they change jobs. You can prevent this with AyMINE's managed access."

Protect contacts and adhere to GDPR

Maximum control over data access

All contacts are divided into directories with their own access rights management. It is possible to determine exactly who is seeing specific data, notes or project information.
This ensures that traders only work with contacts they have under their responsibility.

Data protection on mobile devices

AyMINE allows workers to access contacts via mobile devices without having to store data directly on their phone.
This prevents unwanted sharing of contacts to applications such as WhatsApp, Signal or Microsoft Outlook.
You thus remain in full compliance with GDPR even when working mobile.

GDPR and data location

All data is stored on servers in the Czech Republic or the EU.
You remain the data controller – AyMINE only provides system processing according to a concluded processing contract.
Your company contacts and personal data do not leave the European area.

Corporate directories in compliance with GDPR

AyMINE CRM meets all GDPR requirements including protection, consent registration and forgetting process.
With centralized directory management, you can be sure that personal data is accessed only by authorized personnel and that all processes comply with legislative standards.

Records and consent management

The directory includes tools for recording and managing consents to the processing of personal data – both from web forms, as well as from branches or personal meetings.
Each consent is stored including the date, time and source of its granting. It is also easy to record its cancellation or expiration.

Details on consent management

  • Consents can be obtained via a web form, with the CRM automatically verifying the existence of the contact and storing the related data.
  • The user can at any time verify what consents are held by his contact or revoke them.
  • The system also records consents obtained in person – including a copy of the signed document.
  • Revoked consents are not deleted, but marked as invalid in order to maintain the audit trail.

"Did you know that sharing business contacts from mobile via WhatsApp is contrary to GDPR? AyMINE CRM protects you from such risks."

Function of CRM: Managing tasks, business campaigns and work reports

AyMINE CRM is a tool for managing business activities as well as day-to-day cooperation.
In addition to registering contacts, it supports the management of business activities, campaigns, meetings and tasks, including automatic linking to work reports.

Business process support

The system enables:

  • planning and implementing business events, conferences or marketing campaigns,
  • recording of meetings, phone calls and records of communication with customers,
  • preparing of contacts exports for mass email campaigns,
  • planning and evaluation of sales representatives activities.
  • Addressing customers and campaigns

With AyMINE, you can prepare and evaluate marketing events:

  • Selecting target groups of contacts
  • Creating tasks for traders
  • Sending invitations or newsletters (via integrated exports to email tools)

Job report

Every business activity - phone call, meeting, task - is automatically recorded as a job record.
This gives you an overview of business team activities without the need for manual refilling of reports.

Synchronizing contacts to mobile devices

Contacts can be synchronized via CardDAV with applications such as Microsoft Outlook, Thunderbird or mobile phones.
Synchronization is designed with GDPR and data security in mind:

CRM process support

AyMINE CRM provides a wide range of tools for efficient business work:

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