Project Management - AyMINE Module
Project Management Module has been designed from the ground up to support and, at the same time, make it as easy as possible to manage projects in accordance with quality standards. The module meets all requirements of ASPICE, ISO 26262, Formel Q, VDA 6.3, but also the more general PMBOK.
- Project Management - Activity Support
- Automation and documenting of activities
- What you need to audit from the project
- Documentation of assets and products in the project
- I want to manage projects
- Where you can find more
Project Management - Activity Support
Project Support directly supports all mandatory records and activities (process areas):
Planning Area
- Building a team with respect to required competencies and qualifications
- Planning tasks according to a model plan with Work Brakedown structure support
- Modifying (tailoring) model standards and estimates according to project
- Defining tasks according to standard working procedures
- Assigning tasks according to people competencies so that each task is performed by people who have the necessary qualifications
- Planning - Project Plan, Risk Plan, Safety Plan
Activity Management Area
- Assigning tasks - with the possibility for each participant in the project to have their tasks synchronized to the calendar and mobile device
- Project calendar
- Change management rescheduling option
- Supervising tasks including the involvement of people who are supposed to collaborate on the task
- Detailed job statements
Other process areas
- Change management
- Risk management
- Identifying and solving problems – tracking problems until they are resolved
- Documentation of decision-making processes and project decisions
- Management and analysis of requirements
Quality assurance on project activities
- Checklists for all project activities
- Assigning quality control to project activities
- Support milestones and control days
Testing, acceptance and output control
- Defining verification and validation requirements for entries (requests)
- Support for testing requirements
- Defining test scenarios
- Implementation and documentation of testing with the possibility of logging individual steps and automatic and manual creation of test reports
Manage project documents and information
- Unique identification of each project record and document according to the rules of filing service and configuration management
- Configuration control - definition of configurations (Configuration bundle) and elements (Configuration Item)
- Locking documents based on closing the configuration package
- Information management in projects
- Commenting, reviewing and approving documents
Two-way synchornization with the Enterprise Architect model
- You can transfer all requests from AyMINE to Enterprise Architect (SparX) and include them in analytical models.
- You can share individual model components with others via AyMINE and work with them in the model at the same time
- You can send the analysis of services and other elements from the ArchiMate model via AyMINE for revision.
Automation and documenting of activities
In projects that are supposed to meet quality standards, system support is necessary because without it, the requirements of the standards cannot be met. Quality support saves the team over 30% of the time, makes every project activity more efficient. But mostly he leads the whole team to not forget anything important in the project.Complete support for Automotive
Take advantage of complete management support in accordance with ASPCE, ISO 26262, VDA 6.3, Formel Q standards. The prepared methodology and professional help will allow you to start the project immediately.
What you need to audit from the project
During the audit, it must be possible to document what has been done in the project. In the case of projects financed from external sources (e.g. projects financed from European Union funds), all expenditure and revenue must also be documented.
Note: The description does not include standard planned project activities such as proofs of verifications (testing).
Documents from the project for audit
- Methodologies and standards used
- Evidence that tasks and activities were actually planned and implemented according to methodological models
- Qualifications and competencies of the staff involved in the project
- When activities were implemented – time sequence of activities
- How much time was spent on each activity and who spent it. (This is indirect but important evidence that they were actually implemented)
Evidence of project outputs
- Project outputs together with evidence of how they were processed – in particular who revised them, whether there were comments, whether there were multiple versions
- Whether there are multiple versions of documents
- Whether they were assessed at change management
- When and how they were approved
- How it is ensured that the correct (approved) versions were used at the related stages
- Their inclusion in the configuration process
Documents regarding mandatory project processes
- Risk Assessment
- Problems solved including documents, who solved them, how it was monitored that they were solved
- Records of configuration management – methodology, packages, items
Documents for financial audit
The methodology of individual funds regarding the scope and form of the reports varies, but primary data - i.e. receipts and expenses - must always be retained to prove the veracity of the data.
- Expenditure on individual activities and stages of the project
- How expenses served the implementation of the project
- Whether the project had revenues during the course of the project
- Revenue (or costs) several years after the end of the project
Open for your methodology
AyMINE is an open system in which you can implement support for any methodology. Project management is thus fully adapted to the needs of your company and your quality management system. It fully supports all process activities required by PMBOK and other standards, but gives you the freedom to determine when and how to work through an open workflow.
Documentation of assets and products in the project
Project management is integrated with the asset records of the entire organization or company. This allows the asset documentation to be part of the company's processes and asset activation, valuation and depreciation. Integration is also important for the completion of the project, whether the development goes into production or the assets go into the regular administration of the organization.
Products and products in the project from the perspective of the quality system
A detailed description of the product is created within the project, including certifications and other documents. All these documents are part of the product documentation that the company keeps even after the end of the project. They therefore become part of the product database and serve for the administration of the product as well as for the eventual audit of the project.
Property in the project from the point of view of accounting
Property records in the project can be integrated with the general records of the company's assets. As a result, nothing is lost, not even the property that was created in the project. It is part of the records, it has its origin and it cannot be lost.
Especially for organisations that use the project money to buy more expensive equipment, the interconnection of the records is very important. It allows for better monitoring and valuation of the property. It also simplifies the possibility to start depreciating the property during the project.
All used and generated assets are also registered. For all of them, it is possible to document the price and to monitor the costs and revenues of the project. Last but not least, the system also includes documentation of testing, including identification of which products were used in the testing.
Borrowings and locations of each device can also be registered. It does not happen that valuable items cannot be traced after the project.
Example
An audit by a (foreign) television company found that half of the equipment purchased for the project - mainly digital cameras and cameras - was not in the company to be traced. The equipment was worth tens of thousands of crowns. The project lacked a detailed record of who had received which equipment to work on.
It took months of time to trace the property and recover it. Even so, some equipment could not be recovered. A big problem was that the traceability work started only after the audit more than a year after the end of the project. Until then, no one had found out what had not been returned from people.
An important link is the relationship of the property, i.e. of all equipment and products to be checked and tested.
Records of the use of the property
A complete link between the property and test cases makes it possible to document which products were used for the individual tests. This is a compulsory documentation of the quality system.
For each device, a history is recorded not only of the tests, but of all other activities and tasks for which it was used. In case of problems, it is easy to analyze what may be the cause.
The history of using the device (property) in projects allows you to optimize what property suits the company to own, what suits only to rent. In turn, the inventory of the loaned property allows you to assess what type of property is loaned for the needs of the project so often that it is worth acquiring.
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The project management module, is part of the standard AyMINE package. This makes it integrated with other modules of the system right from the start.
Sharing the model from EA
Project management - description
Project compliant
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