Contracts

Records and active management of contracts / contracts. Serves as a separate record and archive or in conjunction with other modules as part of operational records

• Archives and active management of contracts
  • Evidence of the care of a good householder
  • Archive from the perspective of company owners
• Operational records of contracts

Archives and active management of contracts

The main purpose of the archive is to ensure the safe storage of the contract together with the history of its creation.
The archive supports, in addition to the records themselves, the documentation of how the contract was concluded:

• When and who negotiated the contract – meetings and their records
• Where the contract was voted including information on the result of the vote
• The documentation of the contract itself
• The supporting documents that were used to decide on the contract.

All the supporting documents and documentation are the basis for the management to be able to demonstrate that they acted with the care of a good householder when concluding the contract. They are an important basis even when there are problems with the performance of the contract and it is necessary to rely on the supporting documents for any legal acts.

Evidence of the care of a good householder

The archive supports documenting who consulted or approved the contract. Comments, reservations and solutions may be imposed on the contract. It is thus possible to prove in retrospect that the executive, board member or other responsible employee adequately guarded the interests of the company, had opinions drawn up, evaluated the contract by experts and generally did everything possible to ensure that the contract was in the interests of the company.

All information can be generated from the registry and submitted as evidence. The system's security mechanisms prevent antedating and, as a result, the archive provides a faithful overview of how the contract was actually concluded.

Archive from the perspective of company owners

For the owners of the company, including shareholders, a high-quality archive of contracts is a certainty that the processes in the company are subject to control. The register, thanks to the checks and documentability of all acts, creates the necessary information base for the trust that the negotiations actually took place as the managers declare. The impossibility of retrospectively changing anything leads to diligence and prevents dishonest conduct.

Operational records of contracts

Operational records are used to keep track of business activities. Contracts support the link to individual orders, projects or contracts. They are thus at hand whenever it is being resolved how the relations and deliveries were arranged.