User Modules

Worker records allow you to record necessary and useful information about employees, associates, agents, and other people who have a contract with the organization. A registered worker may or may not be a user of the system, but if he is, the records give significantly greater possibilities for automating the personnel agenda.

More about the roles supported by the module.

More about HR data security.

Personnel Options

The personnel department keeps the personnel records, but it is accessible to each employee for his or her own overview

For an employee it is possible

To record the employment relationships he or she has and has historically had
To record vacations and vacations
To keep track of education, qualifications, and training
To keep track of evaluations from the manager
To keep track of all documents electronically
To keep track of benefits drawn

Employee options

An employee who is a user of the system has the opportunity to:

See overview of his/her holidays (drawing and entitlement to leave)
Send request for leave
Consult his/her documentation folder (in accordance with GDPR law)
Make comments if documentation is not correct
Make requests for benefits

Employee HR

Keep track of selected employees
Add new employees and set up accounts for them in the system
Block users
Interfere with employee documents folder

An HR employee sees information only about the employees he/she is in charge of. One employee can be in charge of multiple HR employees (important for ensuring fungibility).

Operations of the HR employee with the employee

Head HR

The manager has the same possibilities as an HR employee, in addition he/she has the possibility to determine which HR employee may work with which employees' files.
The manager has the right to generate a report with an overview of the employees for the purpose of entering the payroll system.

The HR manager has the option to delegate to a staff member the management of the staff member. For more on the topic, see the section Personnel Responsible.

Frequently Asked Questions

Does the staff member have to be a user of the system?

The staff member does not have to have an account and does not have to be a user of the system. Of course, it will not be possible to use communication and documentation tools, e.g. getting acquainted with mandatory documentation, evaluation of training, etc.

If the staff member is also a user, the system allows full support for functions that simplify administration and give staff members useful overviews.

Is it possible to delete and restore a record of the staff member?

Yes, a record of the staff member can be deleted or even deleted. However, it is necessary that no active contracts are registered with the staff member.

The system supports states:

Active staff – in this state, it is possible to create and change records of contracts
Ready – the record is being prepared, but the staff member is not yet active.
All contracts terminated – the last contract of the employee was terminated
In the trash – the folder is deleted in the trash, it is not visible even between closed folders. Only the closed folder or the folder in preparation (inactive) can be deleted. The status corresponds to the deletion from the archive

You can completely delete a folder that was previously deleted in the trash. Only the actual deletion from the trash is the equivalent of shredding.