Modules

Business Offer defines a set of goods and services offered at a common price. The price is calculated from individual items, but can also be determined directly by the price not taking into account prices for the goods.

Prices for the items in the quotation are calculated either directly according to the prices stated for the products or from the price lists. Price lists must be assigned to the order.

Price lists can be assigned multiple, then they are in order of priority. Should any item be in more price lists, the price from the highest priority price list will be used. Offer price recalculation function allows quick quotation calculation even with automatic currency conversion.

It is possible to create advance invoices for the whole amount or a proportional part of the offer.

Vendor

The system allows you to create offers under the heading of different suppliers – you can use different suppliers for different markets or different operated e-shops. (Careful though, accounting is kept for one subject.)More about module setup.

Advance invoice

It is possible to generate an advance invoice directly from the offer (in PDF). Conversely the invoice can be generated from the order. It is also possible to automatically generate an advance invoice and send it via the attached email account directly to the customer.

Safety when bidding - keep an eye on the safe selling offer

Check discount amount

If you have more than one trader, e.g. a business traveller, you need to protect yourself that the trader will not make an offer that would be disadvantageous to your business. It is important for every trader to be able to offer discounts, but at the same time you need the discounts not to be too high.

AyMINE allows you to keep track of how high discounts traders can give. For each trader separately you can set:

Maximum discount amount in absolute amount
Maximum percentage discount on the whole offer as well as on the individual menu item
Maximum amount of the total offer.

The trader has the possibility to create and calculate an offer calculation with higher discounts, but will not be able to send such an offer. It may refer it to the store manager, who may modify, reject, or send it.

Tip: Check the trader on a trial basis. If a new dealer, you can set that the maximum bid amount is 0. Then it can prepare offers, but they all go to the manager for approval before being sent.

Check that it can never send an offer without your consent

When traders send offers under their name and their email account, you effectively don't have control in the company who they promise what to. Therefore, you should always have the quotes set to go out of the official email account for offers. This will give you the assurance that you have control over the offers:

You can control what the trader commits the company to
You can set up a secure system for approving offers
You can easily continue to work with an offer even if the trader is not available.

How to check offers

Set up an email account in AyMINE for sending offers and clearly and publicly state that only offers from that email are valid, typically nabidka@vasefirma.cz. Traders can send an offer via this email via AyMINE, which will check the offer and save it so it will always be traceable.
Set up a rule that the offer must have an electronic stamp put into the offer by AyMINE, but dealers themselves cannot. You can then be sure that they will not send an offer that was not created by an approved procedure.

Modules

Technical Modules

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Business Offer

Business Offer allows you to create quotes based on products on the record as well as by directly entering items

Process from order to invoice