Data Area

Data area encapsulates a block of information, activities, and other objects related to a single purpose. Data area is the major item for data access settings

• What is an area
• Why the areas are important
• How to create an area
• Data area management
• Area types – extension support (system note)

What is an area

In a nutshell, an area is the definition of a part of a business activity, like:

• Financial management
• Strategy development
• Shareholder management
• Management of the company by the managing director

Areas may include sub-areas, e.g:

• finance administration
  • invoicing
  • debt recovery
  • Cache-flow management
  • accounting and reporting

Often areas corresponds to the areas of responsibility of the managers

Why the areas are important

An area is a basic way of defining who is responsible for what, but also who can look into what.

Note:

• The right to inspect is important not only to protect information, but also to make work easier. If a user sees only what they need to see in a system, it is much easier to navigate than if they see areas they have nothing to do with. It is therefore advisable to give people access only where they really need it.
• Restricting the right to see is not just a matter of internal interest, it is also a legal obligation. For example, data protection legislation (GDPR) mandates the protection of everyone's personal data. Therefore, all personal data must be placed in the system in such a way that only those users who need to see it because of legitimate interests or a legal obligation, or the data subject has given his/her consent, can actually see it.

How to create an area

An area is created with a button in the list of areas. The area must be filled in minimally:

• Name
• Brief description containing a specification of what the area refers to.
  In addition, it is highly advisable to fill in:
• Status should correspond to reality. Areas that are not active are not offered to members on the dashboard. Therefore, active areas should be those that are actually being actively worked on.
• Administration – permission settings

Data area management

• Rights administration
• Numbering data items

Area types – extension support (system note)

Areas are not only used to break down the tasks and activities of the company, but also break down all other business objects that are handled in the company – assets, events, people (and external entities), etc. An area is a general repository that AyMINE also uses for many other purposes:

• Project
• Methodology
• Address book
• Analytical Model Report