AyMINE – Technical documentation
Task, project & quality management
Manager approval with the task report
Why some data can't be deleted
Region / project / methodology
Change management process in a project
Qualification of user or contact
Right to Manage Qualifications
Methodology and Quality Management systems
What a methodology / QMS consists of
Objects affected by the problem
Sample tasks and methodologies of the area
Effect of the task on the right to modify the attached object
Objects related to the task pattern
Contacts and directories module (CRM)
Address book or people and companies
Web management and automation
Receiving a message from the web
Asset management module
Sabre plugin module
Enterprise Architect connector
Database link to Enterprise Architect database
The AyMINE framework module
Configure how your system looks and works
Gestures and keyboard shortcuts
How the system works and how it protects data
Private notes and tags for objects
Filtering in the list of records
Additional functions with files
Copying and moving files between objects
Files (documents) linked to the object
The purpose of the discussion contributions (notes) is to record internal discussion – both managed and free.
The notes replace internal email communication, in comparison to which they bring advantages:
- Notes are kept and will be used in the future, e.g. in case of problem solving
- They can be read by workers who were not included in the original discussion, e.g. because they were not working at the company at the time
- They remain available even if the recipients and senders have left the company.
How news articles work
News articles are always related to a specific object – a product, an asset, a request, a task, etc. So it is always obvious what they are related to. News articles can be created in the discussion about a given object. You can open the discussion in the detail of the object by clicking . The discussion stays on the system permanently, or until the object it concerns is deleted.
News messages can also be addressed to people from the company. You can indicate to whom they should be addressed and these users will get them on the desktop in the message and discussion tab.
New messages are always automatically notified to the people affected by the object in the case of some objects (e.g. in a discussion about a task, everyone from the task team is informed).
If you respond to a post, both the sender and the recipients of the original post are always informed. You do not have the right to exclude them from the recipients.
Discussion contributions should be used instead of emails or other off-record communication if the workflow requires a revision. By keeping the discussion linked with the discussed subject, it is possible to prove later that the revision and – of course – revise the reason of the decision or any other subject of the discusion.
You may need to know
Discussion with people outside your company
News messages can also be used to communicate with people outside your company. However, this feature is not available by default. If you have it active, you can also include people from the company directory among the recipients and the post will be sent to them by email. This allows you to keep email communication with, for example, a customer.
Discussion is not generally public
Discussion is linked with object and users that have access to the object, have also access to the discussion. But it cannot be accessed by anybody else. No one call share the access to the discussion beyond the access rights managed by system rights.
Even when discussion is linked with contribution published on the public dashboard, the discussion is locked and never published.
What makes a discussion different from a reminder
Discussions and reminders are both a form of message; however, there are a number of fundamental differences between them:
- Reminders are not kept long-term; they are removed after a year. They are not intended to keep a long-term discussion.
- You address reminder exclusively to a single person, whereas a discussion post may have multiple readers. Discussion cannot be private, but reminder could
- Reminders cannot respond to each other; they are not intended to record and support a discussion.
- Reminders pop up on the recipient mobile (if they use an app), whereas a new discussion post does not. Discussion is not used for notifications and users notice them when they are working, or when they want to.