Worker

Worker is an employee, contractor, or otherwise cooperating person.

• Personnel Options
• Employee options
• Employee HR
  • Operations of the HR employee with the employee
• Head HR
• Frequently Asked Questions
  • Does the staff member have to be a user of the system?
  • Is it possible to delete and restore a record of the staff member?
• HR management isn't just data
  • Does AyMINE also serve as a ditial personnel archive?

Worker records allow you to record necessary and useful information about employees, associates, agents, and other people who have a contract with the organization. A registered worker may or may not be a user of the system, but if he is, the records give significantly greater possibilities for automating the personnel agenda.

More about the roles supported by the module.

More about HR data security.

Overview of personnel information for the employee.

Personnel Options

The position and classification of the applicant is always related to job position. The job describes the requirements and also designates a line manager responsible for evaluating the applicant.

The personnel department keeps the personnel records, but it is accessible to each employee for his or her own overview.

For an employee it is possible

• To record the employment relationships he or she has and has historically had
• To record vacations and vacations
• To keep track of education, qualifications, and training
• To keep track of evaluations from the manager
• To keep track of all documents electronically
• To keep track of benefits drawn

Employee options

An employee who is a user of the system has the opportunity to:

• See overview of his/her holidays (drawing and entitlement to leave)
• Send request for leave
• Consult his/her documentation folder (in accordance with GDPR law)
• Make comments if documentation is not correct
• Make requests for benefits

Employee HR

• Keep track of selected employees
• Add new employees and set up accounts for them in the system
• Block users
• Interfere with employee documents folder

An HR employee sees information only about the employees he/she is in charge of. One employee can be in charge of multiple HR employees (important for ensuring fungibility).

Operations of the HR employee with the employee

Head HR

The manager has the same possibilities as an HR employee, in addition he/she has the possibility to determine which HR employee may work with which employees' files.
The manager has the right to generate a report with an overview of the employees for the purpose of entering the payroll system.

The HR manager has the option to delegate to a staff member the management of the staff member. For more on the topic, see the section Personnel Responsible.

Frequently Asked Questions

Does the staff member have to be a user of the system?

The staff member does not have to have an account and does not have to be a user of the system. Of course, it will not be possible to use communication and documentation tools, e.g. getting acquainted with mandatory documentation, evaluation of training, etc.

If the staff member is also a user, the system allows full support for functions that simplify administration and give staff members useful overviews.

Is it possible to delete and restore a record of the staff member?

Yes, a record of the staff member can be deleted or even deleted. However, it is necessary that no active contracts are registered with the staff member.

The system supports states:

• Active staff – in this state, it is possible to create and change records of contracts
• Ready – the record is being prepared, but the staff member is not yet active.
• All contracts terminated – the last contract of the employee was terminated
• In the trash – the folder is deleted in the trash, it is not visible even between closed folders. Only the closed folder or the folder in preparation (inactive) can be deleted. The status corresponds to the deletion from the archive

You can completely delete a folder that was previously deleted in the trash. Only the actual deletion from the trash is the equivalent of shredding.

HR management isn't just data

The system provides you with much more than just data on staff education.

• Managers have a good overview of how people in their team work
• Work with a worker starts before they are hired. The system therefore provides you with complete support for working with job seekers.
• The whole team can discuss with you and each other through open and closed internal discussions.

Does AyMINE also serve as a ditial personnel archive?

Yes, about digital personnel archive is more here.

An employee's personal folder is also available for each employee.