Personalistics – User Permissions and roles

Personalistics module user permissions overview and system-defined roles

The module defines the rights that separate the powers of the HR department and the team leader

Note: Read more about system rights here.

Every worker - hrEverybody

Every user of the system who uses HR services should have a worker right.

A worker sees his/her personal folder through which he/she can access a preview of his/her personal data (fulfilling GDPR obligations) and addresses his/her personnel agenda – e.g. a leave request.

Without the right of hrEverybody it is not possible to use any functions related to the HR module. Permissions are therefore required e.g. for the system administrator in order to integrate the HR module with AyMINE, configure it and automate the system administration of users with the administration of workers.

LineLeader - LineLeader

• Has the right to control the tasks of the people for whom he/she is the manager
• Has the right to view clearly "his" workers directly on the main desk and simply communicate with them and check the status of their activities
• Has a preview of selected contract data

The manager has the possibility to view relevant information on the employees of which he/she is a manager. He/she has the possibility to manage some data on the qualifications of the people in his/her team and to add evaluations of their work results.

The manager does not have the possibility to view data that are not necessary for the manager's job (e.g. birth number, data on family members registered for the purpose of calculating tax deductions, etc.).

The role of the line manager is governed by the organizational structure defined within the HR module. There is no relevant indication of the group leader in the system module. (Both records can keep the HR module synchronized, but they are separate records). Therefore, if, for example, the project leader in the system is designated as the head of certain workers (members of the project team), he or she does not become a line manager at the same time and does not receive the right to view employee data.

The line manager is a system authorization. In order to see personnel data, the user must have the authorization assigned. At the same time, however, he or she must be the head of the department in which the workers are assigned. Both conditions must therefore be fulfilled.

Worker with the right to see all workers and organizational structure - hrStafferViewer

Right for workers who are allowed to consult the HR system even if they are not personnel workers. They can see the organizational structure and all workers including their assignment to positions. However, they do not have a preview of employment contracts or personal data about workers.

The right is automatically granted to both personnel and personnel department heads. The assignment of this right, which is in the system group of the same name, gives an overview of the organization but does not violate the GDPR. It is primarily addressed to the managers.

Personnel department - HRPersonnel

• contract management, new contract to the worker is given by the personnel officer

Personnel department head - HRTeamLeader

The manager has the power to determine which personnel officer is in charge of which employee. He is also a HR manager

Personnel with the right to consult all personnel files - HRFullReader

The right to consult all personnel files even to someone who is not a HR manager.

Warning: A role is not GDPR compliant and should not be filled. The system does give this possibility, but legally it is not correct for a director to have this power. However, the role may be needed for other personnel positions, e.g. a corporate benefit manager or an auditor.