Activity log

Activity logs are an important record of how tasks and activities you perform have been handled. Term log is used in order to distinguish them from records (See more about both of them at the end of the section)

An activity is generally anything that happened to an object (e.g. a task) that is worth noting.

The records form evidence for audits and for internal documentation of the progress of activities. Records are created automatically, but you can also create them yourself. Due to their importance for the documentation of progress, it is not possible to delete records.

What records are created for

Records can be created for objects that are being processed. In addition to tasks, these include e.g. requirements (proof of processing), projects ("Daily Log" required by methodologies and regulations), but also other objects.

When records are created

Records are created when the status of an object changes, a decision is made about it, or another important change takes place.

Remember:

• If an important event occurs that does not translate into changes in AyMINE, it is important to note it in a new record. This will put it in your diary for later recall.
• Your internal methodology probably determines what events need to be recorded. Be sure to familiarize yourself with the methodology; AyMINE cannot record all events automatically!

How to edit records

Records that are created automatically cannot be edited.
Records that you have created can only be edited about 1h after creation. Therefore, you do not have to worry about e.g. saving a record in progress while writing. However, you should take into account that you will not be able to edit the record the next day, for example.

The records have a date to which the event refers. You can set the date when you create the record to the date to which the event actually relates. For example, you can record events the next day or later. (In addition to this date, the date the record was created is also stored in the database. This date cannot be modified for any object or record.)

What to do with an incorrect record

You can correct a record shortly after it is created. Later, you can record the correction as another record. (The same logic applies to accounting records, for example.)

Records vs. activity logs

AyMINE enables the creation of logs – formalised documentation of the progress of activities. More about logs here. Logs are automatic and manual; automatic logs are created as activity records – they are automatically created records that contain details of processing so that they also serve as a log.

The records serve as a statement of work

It is possible to fill the time sheet record once with the activity records – technically they are identical objects. In a singe record you created both the work description and the time sheet. The time sheets are described in more detail here.