Public Client

Public Client is a special type of account designed for accounts of users who do not know each other.

• What is a public client
• Who is Public Client for
• Data protection within a public client
• Super administrator options for public client
• What settings are needed for the public client
  • Settings for communication in accordance with GDPR
  • Setting up a branch / congregation
• Setting up public distribution lists

What is a public client

This is a special type of client - the setting is done by the super administrator in the client administration. It limits the rights that clients have and changes the scope of functionality that is available. The exact changes in behavior are dependent on the individual modules.

The public client is designed to fully comply with GDPR requirements.

Under system administration for public clients:

• Users only see those users with whom they are in a common group.
• Users cannot get rights that would allow them to see across all activities
• Public Client has separate administrators for separate groups who cannot give themselves rights beyond their space.

The client administration is written here.

Who is Public Client for

Public Client is for:

• Affiliates with branches that operate predominantly on their own
• Non-profit organizations with multiple users where users work together in their own group but don't share information about each other
• Churches where individual churches and groups have members but personal data outside churches is shared limited
• Sports associations with clubs

A special type is Public Client for free or individual accounts. Within this client, users can use their own shared space and connect with those they know and exchange contacts with.

Data protection within a public client

Data protection has a similar logic to that of an ordinary client, but with a limitation of the system administrator's right. Administrators within a public client don't have available features and views that allow:

• See all users
• See and manage all areas or projects
• See other gateways than those they personally manage.
• No advanced metrics and statistics available

Thanks to these limitations, virtually all functions of the system are available, but always in a limited range.

Super administrator options for public client

The super administrator has an overview of users across the system, but has no access to the data that the users have in the system. The super administrator thus has the option of e.g.

• Create a data environment for a new branch, choir or section.
• Block user account,
• Move registered user account between branches or congregations

The role of super-controller is performed by a worker authorized by the personal data controller within the scope of the processing contract

What settings are needed for the public client

Settings for communication in accordance with GDPR

• Account must have established email address
• The account must have an address set to a page with information on the protection of personal data and its management. You can create the page directly in AyMINE, or link to the organization's website.
• A directory with contacts visible to users of all branches can be created. (It is not necessary, shared contacts can also be in the directories of branches or congregations)
  I don't know.

Setting up a branch / congregation

Each branch

• Has its own directory with contacts visible only within the branch
• Has created groups of addressees for internal communication
• May have groups to communicate with the public
• Must have at least 1 internal account manager. This user can see all users and contacts within the branch/congregation directories and can fully manage them. It can open and close user accounts with access within a branch.

Setting up public distribution lists

The public distribution list allows people to manage what information they want to receive independently and in accordance with the GDPR. You can provide different information channels and users choose which ones to subscribe to. Information is always sent along with a link where they can change their settings.
Correct settings

• A specific directory is always used for public communication. It must have completed public data.
• Individual information channels are entered as contact groups. For a group to be public, it must have public data (name and description) entered.
• In addition to public groups, it is possible to have non-public groups - it is not possible to use a mass message, or to subscribe to them publicly or unsubscribe from them
• Each section or congregation can have its own distribution lists. Information seekers can see the information channels that are made available to them. They can also be from other congregations, headquarters or the seinorate (depending on the type of user).