AyMINE – Technical documentation
User Modules
Task, project & quality management
Manager approval with the task report
Why some data can't be deleted
Region / project / methodology
Change management process in a project
Qualification of user or contact
Right to Manage Qualifications
Methodology and Quality Management systems
What a methodology / QMS consists of
Objects affected by the problem
Return project plan by baseline
Sample tasks and methodologies of the area
Effect of the task on the right to modify the attached object
The person responsible for the task
Working procedure – task definition
Objects related to the task pattern
Contacts and directories module (CRM)
Web management and automation
Receiving a message from the web
Human resources
Human Resources module security
Manage department / division data
Synchronizing staff and system users
Products, assets and sales
Received order for goods or services
Technical Modules
Sabre plugin module
Enterprise Architect connector
Database link to Enterprise Architect database
System Modules
The AyMINE Framework Module
Configure how your system looks and works
Gestures and keyboard shortcuts
How the system works and how it protects data
Private notes and tags for objects
Filtering in the list of records
System Management
Additional functions with files
Copying and moving files between objects
Files (documents) linked to the object
Formatted texts in the application
Gateway settings for external messages
IMP gateway settings for email communication
Why some data can't be deleted
The system protects important records from being deleted. Therefore, don’t be surprised, when you cannot delete some objects like tasks. It’s neither mistake nor user right’s condition.
The reasons why the system protects some data is based on the logic how it is used by your organisation.
Collection of audit documents
The system collects evidence of activities that have taken place. These activities are mainly due to some standard like ISO 26262, Automotive SPICE or something similar. Records can be protected from being deleted if they are part of a record that can be audited.
Electronic filing service
The system keeps records in accordance with the file and rules of procedure. Compliance with the rules of procedure requires that for each item that has been discussed, information about its discussion remains. Therefore, this information cannot be deleted.
Protection of time sheet records
Time sheets are included among the documents. Their protection is also important in order to be able to check back what activities the worker has done.
If the time sheets are proof for payment (whether for contract time-based charged workers), it is of course necessary that their time sheets records cannot be deleted from the system.
Note: Time sheets are protected even when someone deletes project or area. Look to the time sheet chapter for details.
What to do if I want to delete such a record anyway
All records affected by the restriction, namely tasks, requirements or problems have a the record status Cancelled to which it is possible to transfer them.
Will such records be in the database for ever?
Yes and no. It depends on the set archiving time. Typically, documents and all records are archived for 5 years, but automotive projects, for example, are archived for about 20 years. In addition, the time is counted from the closure. In the case of a business area, the closure is the closing date of a particular case or the calendar year, in the case of a project, the time is counted from the end of the project.
What records does the protection against deletion apply to?
The protection applies to activities and job statements, but also to discussions and communication – sent messages for some time.