Overview of Modules and Record Types

Business Records Supported by the AyMINE System

SYS – System Module

• Data Vault – A vault for storing protected data with sharing and access control capabilities.
• Trusted Device – Identification of a trusted device for controlling access to data.
• External Message – Email, phone, or other messages with entities outside the organization.
• Message Processing Rule – Rule for processing external messages.
• User – System user.

TSK – Tasks and Communication

TSK – Quality Management (Methodology / QMS)

• Package Definition – Definition of the information that must be collected as part of documentation (for projects, contracts, and internal activities).
• Project / Stage Definition – Template for project procedures.
• Qualification – Required qualifications and competencies for the person responsible for the task.
• Methodology – Quality management system / methodology.
• Term – Definition of specific words or phrases used in methodologies.
• Obligation – An obligation that must be followed during activities (e.g., standard).
• Process Implementation – Process implementation progress.
• Policy – Information that defines obligations according to company strategy.
• Standard Risk – Definition of project or organizational risk – template for establishing actual risks.
• System Step Template – Workflow, task description.
• Task Template – Task template.
• Plan Template – Template for plans or other documents.
• Protocol Template – Template for a protocol.

TSK – People and Organization Management

• Action – Any event for which participants are invited.
• Activity Record – Documentation of task, request, or project processing (e.g., work report).
• Meeting – Meeting / session, including invitation content, agenda, and minutes.
• Event – Used to record something that has occurred.
• Invitation – Invitation for a meeting or another event to internal staff or external contacts from the address book.
• Task – A task assigned to a person or a group of people.
• Personal Task – A private task.
• Contract – Preparation and execution of a contract.
• Activity Record – Recorded activity (providing evidence of the performed activity).
• Decision – Decision along with voting or based on meeting minutes.
• Risk – Project or organizational risk.
• Protocol – Protocol documenting the processing of activities.
• Problem – Identified problem (incident, non-compliance) that needs to be resolved.
• General Space – Identification of space within the organization.

TSK – Project Management

• Project – Container for all data related to project management.
• Plan – Project or other plan (safety plan, quality plan, risk management plan, etc.).
• Requirement – A requirement that must be fulfilled in the project.
• Project Role – A project role assigned to a worker.
• Test Assignment – Assignment for performing a test to verify requirement fulfillment.
• Project Change – Documentation of a project change.

TSK – Communication and Sharing Information and Documents

• Business Area – Manages information, activities, and other objects for a specific business segment.
• Package
• Archiving (Configuration) Package – Archive of a set of objects forming a complete data package describing the state of a project or other activity.
• Discussion – A series of discussion posts (sorted into threads) on a specific topic.
• Information – Used to store information.
• SLA Contract – A contract defining the quality of service provided.
• Business Area – Container for grouping related business data – folder for messages, folder for information of a specific agenda or department, etc.
• Information Space – General information space for storing data.
• Open Space – Physical space for tangible items, rooms, or other spaces (including spaces not owned by the company).

AM – Business Data Management

Product and Asset Management and Quality Control

• Stock – Stock (type of physical space), including consignment and other types of stock.
• Product – Product type or product.
• Asset and Product Category – Product category.
• Asset – Specific asset.
• Product Supplier – Supplier records and quality of their deliveries.

Supporting Analytical View of the Organization

• Analytical Document – Documentation of processes, services, assets, and other entities that form the corporate environment.
• Quality Measurement Data – Documentation of quality measurement for a specific product or space.
• Functionality – Product functionality.
• Operational Mode – Operational mode of the product.
• Feature – Product feature.
• Quality Attribute – General quality attribute of the product.

Business Activity Data

• Price List – Product price list.
• Business Offer – Business offer.
• Received Order – Customer order (for delivery).

CRM – Customer Relationship Management and Communication Support

Address Book – Address book of contacts with external entities.

• Person – Contact for an individual person.
• Company – Contact for a company.
• Contract – Contract or similar document governing relationships with external entities.
• Message Template – Template for external communication messages (typically email templates).
• Subject Group – A group of contacts from the address book.
• Division / Department – Documentation of a division or other organizational structure of an external company.

HR – Internal Employee Management Support

• Employee – Employee, contractor, or other external worker integrated into the internal organizational structure.
• Job Applicant – External person engaged in employment or cooperation discussions.
• Evaluation – Internal evaluation of an employee.
• Department – Department of the company – element of the organizational structure.
• Job Position – Job position within a department.
• Employment Contract – Employment contract with an employee.
• Work Time Settlement – Recorded work time settlement.

FI – Financial Management Support

• Bank Account – Bank account.
• Fiscal Year – Basic unit for accounting classification.
• Budget – Budget for a specific part of the organization’s activities (project, contract, area, etc.).
• Budget Item – Budget item.
• Accounting Case – Accounting case.

WEB – Web Content Management Support (CMS)

Web Content Management

• Portal – Web portal.
• Web Page – Web page.
• Web Page Block – Web page block.
• Portal Section – Section of a web portal.
• Web Page Template – Web page template.
• Script Evaluation – Script executed to generate web page content.

Integration and Communication with External Webs and Web Services

• Web Service Settings – Configuration interface for exchanging data with an external system.
• Web Service – A specific service that provides or collects data from an external system.

CCE – Church Module

• Sunday Gathering – Congregational gathering (type of event).

BSC – Evaluation and Assessment Module

• Metric Data – Collected or cumulative data for a specific metric.
• Metric – Defined metric for evaluating certain activities, employees, events, or data.