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Price lists describe prices for different time periods and market segments

How price lists are used

Pricelists allow you to set bid prices, quickly and conveniently create quotes by automatically calculating the price according to the price lists.

A price list can contain the price for all or part of the items in a product record. Each price in the price list refers to one product. For one product, the price list allows you to specify multiple prices depending on the quantity. Typically, this allows a lower price to be set from a certain volume.

Price lists and VAT

The VAT for a product is determined by the category and the VAT in the price list is set according to the product and its category. It can be changed in the price list (e.g. when creating a price list for another country).

When setting the VAT rate in the price list, you must use the VAT rate applicable for the country. Therefore, the system offers rates for different countries.

Creating price lists

The system automates the price list creation as much as possible and offers several ways to create a price list for this. The basis is mass editing

  • From the base by inserting products: Prices from products are inserted into the price list, which can then be changed once or manually
  • By copying another price list: The price list can be copied and subsequently edited

Only real products can be added to the price list, it is not possible to add a group of products. If you select a group in the product list, all products from the selected group or groups will be inserted into the price list.
You can have products in the price list repeatedly with different margins – more about that here.

Bulk price list editing

  • Scale price change: For selected/all items, it is possible to change the price and the specified percentage across the board
  • Currency change: Prices can be converted to another exchange rate. The current CNB exchange rate will be used automatically

Dynamic price lists – fixed margins

If you frequently change prices from suppliers, the price list item may not show the amount, but the percentage increase in price over the purchase/internal price of the product. So it is possible to specify that, for example, a price list for small customers uses a margin of 20% and a price list for large customers uses a margin of 10%. When changing the price for products, it is not necessary to change the price list, because the price from the product and the margin are calculated in the quotations.

Margins are set for each product in the price list individually, but can be changed in bulk for selected products.

The margin is used to automatically recalculate the price list. The frequency of recalculation can be set at the price list. Therefore, when calculating the price for the offer, the prices that are currently filled in the price list are always used. When manually creating a price list, it is possible to have it manually recalculated.

Remember: If you have the price list recalculated:

  • If there is a margin on the item, the price will automatically update below the price for the product.
  • If there is no margin, the price will be set the same as the product
  • If there is no price for the product, the value set in the price list will not change
  • Recalculation does not affect orders and offers that used the price list
    If you do not want the price for an item to change automatically, check the Cena manually flag.

Note on margin:

If you enter 0 in the margin field, you are selling the product at the purchase price.

Price calculation and rounding

When calculating the margin price, values in tenths of kroner (or other currency) can easily occur. Therefore, calculating the price by margin typically rounds the price. The method of rounding is determined by the value in the price list, which determines how much the price is rounded and from which product value it is rounded.